e-QMS — Quality & Compliance
Standards that flag red before they are used. Change and non-conformance with an approval trail.
e-QMS is the quality and compliance module of Efixera: it holds IMS evidence, tracks national, foreign and AR normative-document validity with color codes (expired = red, active = green), and routes risk, management-of-change (MOC) and non-conformance for coordination and approval.
IMS base · Normative-Technical Documents DB · Risk · MOC · Non-conformance
The status quo
What it replaces
Standards and AR normative documents expire silently; a technical document is released against a superseded standard and surfaces only at audit.
Risk, change and non-conformance handling travels on paper with no approval trail.
IMS and accreditation evidence is scattered, so every quality audit becomes a deadline-driven paper hunt.
Functional core
What the module does
IMS document base
- Documents for the organization's management systems uploaded with controlled accessibility.
- Confidential-folder function for restricted content.
Normative-Technical Documents DB
- National and foreign standards and AR legislative documents, kept current.
- Color codes: expired = red, active = green.
- Responsible-person statistics for every document.
Risk · MOC · Non-conformance
- Risk catalogs and risk passports, assessed and formalized.
- Management-of-Change created in real time and routed for coordination and approval.
- Non-conformance reports routed for root-cause analysis and validated after execution.
In context
How it works with the rest of the platform
Standard → Document
e-EDMS releases a document only against the current (green) standard.
Non-conformance → Lab
A non-conformance is traced in e-Lab to a specific instrument and its calibration record.
Risk → Change
A risk passport triggers a Management-of-Change routed for approval.
Status quo vs. e-QMS
The difference, line by line
Compliance
Standards this module serves
- ISO 9001 / IMS evidence maintained in one source for audits.
- Normative-document validity tracked with responsible-person accountability.
- Risk, MOC and non-conformance carry a full routed approval trail.
FAQ
Common questions
How does it stop a document being released against an expired standard?+
The Normative-Technical Documents DB color-codes every standard — expired = red, active = green — and e-EDMS releases technical documents only against the current (green) version. The target is zero releases against superseded standards.
Where did the laboratory and calibration features go?+
Laboratory and metrology are now their own module, e-Lab — equipment/calibration register, lab and accreditation documents, and real-time temperature/humidity monitoring. A non-conformance in e-QMS still traces natively to a specific instrument in e-Lab.
How is risk, change and non-conformance handled?+
Risk passports, Management-of-Change and non-conformance reports are created in real time and routed to responsible persons for coordination and approval; non-conformances are validated after execution.
How do you protect confidential IMS folders?+
The IMS base includes a confidential-folder function, governed by one platform-wide role-based access model.
See e-QMS on your own processes.
A focused walkthrough of e-QMS, scoped to your organization's workflow.